Set up your company (admin quick start)

If you're rolling Tera out to your company, this is the order we recommend. Each step links to the full article. You only need an administrator role to follow it.

Tip: Do steps 1–3 before you invite everyone. Users have a much better first day when roles, categories, and approval rules are already in place.

1. Set up your organisation

Confirm your company details, then decide how your business is structured in Tera — one entity or several, and which regions (India, US) you operate in.

See Regions and entities.

2. Add your reference data

This is the backing data everything else refers to: departments, cost centres, GL accounts, categories, currencies, tax codes, and so on. Getting it in early means expenses and bills are coded correctly from day one.

• Manage reference and master data
• Have a lot to load? Bulk-import users, GL accounts, or vendors

3. Define roles, policies, and approvals

Decide who can see and do what, and what needs sign-off.

• Roles and permissions
• Understanding policies and rules — spending limits, receipt requirements, and the rules that flag things
• Understanding approval workflows — who approves what, and in what order
• Using the Compliance Hub — where flagged items land for review

4. Invite your people

Now add users and assign them roles. They'll receive an invitation email and set their own password.

See Add and manage users.

Point new joiners at Your first week with Tera — it walks them through their side of the setup.

5. Issue cards and wallets

• Request a card (virtual or physical), then have people complete card KYC (India) or activate the card (US).
• Set spending controls with Card limits and budgets.
• In India, set up the Tera wallet.

6. Add vendors and start paying bills

• Add a vendor and set up vendor bank and payment details
• Create a bill, or let people forward invoices to the email-to-bill inbox
• Approve and pay a bill

7. Connect your accounting system

Sync Tera's data into the ledger you already use, so nothing is keyed twice.

• Connect QuickBooks or Connect Microsoft Dynamics 365
• Map GL accounts
• Understanding accounting sync

8. Keep an eye on spend

• Understanding your dashboards
• Budgets and burn tracking
• Export your data

Security

Worth reading before you go live, and worth sharing with whoever asks: Tera's security and compliance posture.