Understanding expense statuses

Each expense shows a status so you always know where it stands.

What each status means

• Draft — not submitted yet. You can edit or delete it.
• Submitted — sent for approval; waiting on an approver.
• In Review — an approver is reviewing it.
• Approved / Auto Approved — approved, either by an approver or automatically by a policy.
• On Hold — an approver paused it to ask for something. You can edit it.
• Rejected — sent back with feedback. Edit and resubmit — see Edit or resubmit an expense.
• Cancelled — cancelled by you or the system.
• Reimbursed / Paid — paid out to you.

Payment status

Card and wallet expenses may also show a separate payment status (such as Pending or Paid), which tracks the money movement rather than the approval.

Tip: Filter your expenses by status — All, Draft, Submitted, In Review, Approved, Rejected, Reimbursed — to quickly find what you need. If something seems stuck, see Why is my expense or bill stuck?