Each expense shows a status so you always know where it stands.
What each status means
- Draft — not submitted yet. You can edit or delete it.
- Submitted — sent for approval; waiting on an approver.
- In Review — an approver is reviewing it.
- Approved / Auto Approved — approved, either by an approver or automatically by a policy.
- On Hold — an approver paused it to ask for something. You can edit it.
- Rejected — sent back with feedback. Edit and resubmit — see Edit or resubmit an expense.
- Cancelled — cancelled by you or the system.
- Reimbursed / Paid — paid out to you.
Payment status
Card and wallet expenses may also show a separate payment status (such as Pending or Paid), which tracks the money movement rather than the approval.
Tip: Filter your expenses by status — All, Draft, Submitted, In Review, Approved, Rejected, Reimbursed — to quickly find what you need. If something seems stuck, see Why is my expense or bill stuck?