A Guide for Admins

1. Requests and Approvals.

• Find Existing Expense Requests.
• Approve Spend Limit Change Request.
• Approve a Virtual Card Request.
• Cancel/Archive a Pending request.
• Find Existing PO requests.

2. Virtual cards.

• Overview of Recurring Virtual Card details.
• Overview of One-time Virtual Card details.
• Create a Recurring Virtual Card.
• Create a One-time Virtual Card.
• Pay with a Virtual Card.
• Check the Total Spend on a Virtual Card.
• Change the Spend Limit in a Virtual Card.
• Set Temporary Spend Limit.
• Check Available Balance in a Virtual Card.
• Find Virtual Card Transactions.
• Attach a Receipt to a Virtual Card.
• Attach a File to a Virtual Card.
• Enable Receipt Compliance for Virtual Cards.
• Share Virtual Card Details.
• Add an Account Manager to the Virtual Card.
• Mark a Virtual Card as Business Critical.
• Transfer a Virtual Card.
• Lock Virtual Card.
• Suspend a Virtual Card.
• Export Virtual Card transactions.

3. Physical cards.

• Overview of Physical Card Details.
• Request a Physical Card.
• Activate a Physical Card.
• Check Total Spend on a Physical Card.
• Check Available Balance in a Physical Card.
• Change Spend Limits.
• Set Temporary Spend Limit.
• View Previous Transactions in a Physical Card.
• Upload Receipts for a Physical Card.
• Enable Receipt Compliance for Physical Cards.
• Lock Physical Card.
• Set Categories and Tags for Transactions for Physical Card Transactions.
• Export Transactions from a Physical Card.
• Reset PIN in a Physical Card.
• Report a card as lost or stolen.
• Suspend a Physical Card.
• Restricted Countries for Cards.

4. TERA Mobile App.

• Install TERA Mobile App.
• Add and delete Receipts in the Mobile App.

5. Bill Payments.

• Overview of the Bill Payments.
• Upload an invoice.
• Create a bill.
• Track the Approval Status of a bill.
• Sync a bill.
• Track the Payment Status of a bill.
• Initiate an ACH Payment.
• Make a Check payment.
• Funds Transfer for an ACH Payment.
• Cancel a Bill Payment.
• Make Payments Outside TERA.
• Download the 1099 report.

6. Accounting

• Overview of all Transactions.
• Export Transactions.
• Virtual Card Rules.
• Sync Recurring Virtual Card entries with GL.
• Sync One-time Virtual Card entries with GL.
• Amortization for Virtual Cards.
• Physical Card Rules.
• Sync Physical Card Entries with GL.
• Sync ACH transfers with GL.

7. Reports.

• Overview of Reports.
• Summary Report.
• Department Report.
• People Report.
• All Transactions Report.

8. Users and Departments.

• Invite a New User.
• Edit an Existing User Profile.
• Create a User Role.
• Create a Department.
• Add Users to a Department.

9. Settings

• Accounting Policy.
• Add a New Accounting Policy.
• Assign an Accounting policy to a User.
• Approval Policy.
• Add a New Approval Policy.
• Single Approval Policy.

10. Inviting Vendors to TERA.

• Vendor Portal.