A Guide for Admins

1. Requests and Approvals.

  • Find Existing Expense Requests.
  • Approve Spend Limit Change Request.
  • Approve a Virtual Card Request.
  • Cancel/Archive a Pending request.
  • Find Existing PO requests.

 

2. Virtual cards.

  • Overview of Recurring Virtual Card details.
  • Overview of One-time Virtual Card details.
  • Create a Recurring Virtual Card.
  • Create a One-time Virtual Card.
  • Pay with a Virtual Card.
  • Check the Total Spend on a Virtual Card.
  • Change the Spend Limit in a Virtual Card.
  • Set Temporary Spend Limit.
  • Check Available Balance in a Virtual Card.
  • Find Virtual Card Transactions.
  • Attach a Receipt to a Virtual Card.
  • Attach a File to a Virtual Card.
  • Enable Receipt Compliance for Virtual Cards.
  • Share Virtual Card Details.
  • Add an Account Manager to the Virtual Card.
  • Mark a Virtual Card as Business Critical.
  • Transfer a Virtual Card.
  • Lock Virtual Card.
  • Suspend a Virtual Card.
  • Export Virtual Card transactions.

3. Physical cards.

  • Overview of Physical Card Details.
  • Request a Physical Card.
  • Activate a Physical Card.
  • Check Total Spend on a Physical Card.
  • Check Available Balance in a Physical Card.
  • Change Spend Limits.
  • Set Temporary Spend Limit.
  • View Previous Transactions in a Physical Card.
  • Upload Receipts for a Physical Card.
  • Enable Receipt Compliance for Physical Cards.
  • Lock Physical Card.
  • Set Categories and Tags for Transactions for Physical Card Transactions.
  • Export Transactions from a Physical Card.
  • Reset PIN in a Physical Card.
  • Report a card as lost or stolen.
  • Suspend a Physical Card.
  • Restricted Countries for Cards.

4. TERA Mobile App.

  • Install TERA Mobile App.
  • Add and delete Receipts in the Mobile App.

5. Bill Payments.

  • Overview of the Bill Payments.
  • Upload an invoice.
  • Create a bill.
  • Track the Approval Status of a bill.
  • Sync a bill.
  • Track the Payment Status of a bill.
  • Initiate an ACH Payment.
  • Make a Check payment.
  • Funds Transfer for an ACH Payment.
  • Cancel a Bill Payment.
  • Make Payments Outside TERA.
  • Download the 1099 report.

6. Accounting

  • Overview of all Transactions.
  • Export Transactions.
  • Virtual Card Rules.
  • Sync Recurring Virtual Card entries with GL.
  • Sync One-time Virtual Card entries with GL.
  • Amortization for Virtual Cards.
  • Physical Card Rules.
  • Sync Physical Card Entries with GL.
  • Sync ACH transfers with GL.

7. Reports.

  • Overview of Reports.
  • Summary Report.
  • Department Report.
  • People Report.
  • All Transactions Report.

8. Users and Departments.

  • Invite a New User.
  • Edit an Existing User Profile.
  • Create a User Role.
  • Create a Department.
  • Add Users to a Department.

9. Settings

  • Accounting Policy.
  • Add a New Accounting Policy.
  • Assign an Accounting policy to a User.
  • Approval Policy.
  • Add a New Approval Policy.
  • Single Approval Policy.

10. Inviting Vendors to TERA.

  • Vendor Portal.